WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – December 14, 2015
A. C. Ward Municipal Water Treatment Plant
Conference Room - 1505 Railroad Avenue
4:00 P. M.
AGENDA
1. Call to Order, Roll Call, Approval of Agenda
a. Motion - Approving Agenda
2. Citizen Forum
a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)
3. Financial Report
4. Consent Agenda
a. Motion - Approve Minutes of Regular Meeting of November 16, 2015
b. Motion - Approve Minutes of Special Meeting of November 24, 2015
c. Motion - Approve Minutes of Special Meeting of December 7, 2015
5. Recommendations from Committees
a. Personnel and Compensation
1. Resolution- A Resolution Establishing Compensation for Calendar Year 2016 for Employees and Trustees of West Des Moines Water Works
6. Recommendations from Staff
a. Motion- Receive and File Bids Received for Water Treatment Chemicals
b. Motion- Award Contract to Water Treatment Chemical Suppliers
c. Motion- Receive and File Bids Received for Brass Goods
d. Motion- Award Contract to Brass Goods Suppliers
e. Resolution- A Resolution Naming Depositories
7. Construction Project Actions
a. 17th Street Elevated Storage Facility Repairs
(West Des Moines Water Works Projects No. 00800-170-15005)
1. Public Hearing - Plans Specifications, Addenda, Form of Contract and Estimate of Costs
2. Resolution - Adopting Plans, Specifications, Addenda, Form of Contract and Estimate of Costs
3. Motion - Receive and File Bids Received on December 9, 2015
4. Resolution - Making Award of Construction Contract
5. Resolution - Approving Construction Contract and Bond
b. A.C. Ward Piping Modifications
(West Des Moines Water Works Projects No. 00800-170-16001)
1. Public Hearing - Plans Specifications, Addenda, Form of Contract and Estimate of Costs
2. Resolution - Adopting Plans, Specifications, Addenda, Form of Contract and Estimate of Costs
3. Motion - Receive and File Bids Received on December 9, 2015
4. Resolution - Making Award of Construction Contract
5. Resolution - Approving Construction Contract and Bond
c. Resolution - Accept Completed Improvements: 2015 Aerator Modifications
(West Des Moines Water Works Project No.17600-021)
d. Resolution – Partial Acceptance of Completed Improvements: Pressure Zone 3 Booster Pump Station 2014
(West Des Moines Water Works Project No. 00800-170-14004)
e. Motion - Approve Change Order #3 for the 2015 Pheasant Ridge Water Main Replacement
8. Motions to Pay Bills
a. Non-Construction Bills $283,475.20
b. Construction Bills
City of West Des Moines – Alluvion Urban Renewal Area
Pay Request #2 $500,000.00
Prostruct Construction, Inc. – Zone 3 Booster Pump Station
Partial Retainage ($7,000 retainage remaining) $ 71,638.77
Vanderpool Construction, Inc. – 2015 Pheasant Ridge WMR
Pay Request #5 $ 3,262.30
WesTech – Aerator Conversion/Target Nozzles $188,440.00
9. Motions to Receive, File and/or Refer
a. Project Progress Report - November, 2015
b. Water Quality Report - November, 2015
c. Check Register - November, 2015
10. Information Report
a. Board of Trustees Standing Committees
1. Customer and Community Relations - Philip Dorweiler, Chair; Scott Brennan
2. Finance and Audit – Gretchen Tegeler, Chair; Philip Dorweiler
3. Operations – Scott Brennan, Chair; Brian Rickert
4. Personnel and Compensation – Brian Rickert, Chair; Karen Novak Swalwell
5. Planning – Karen Novak Swalwell, Chair; Gretchen Tegeler
6. Central Iowa Regional Drinking Water Commission – Karen Novak Swalwell
b. General Manager – Diana Wilson
Scott Brennan reappointed by City Council for another term as WDMWW Trustee
Discuss selection of committees and Chair/Vice-Chair appointments prior to finalizing at January 2016 meeting
c. Finance Manager and Treasurer – Paula Meyer
d. Water Production Manager – Mitch Pinkerton
e. Water Distribution Manager – Mark Hanasz
f. Engineering Project Manager – William Mabuce
g. Business Relations Manager – Josh Heggen
11. Adjourn
If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.
To learn more about any item or to request additional information, please contact Diana Wilson, General Manager, [email protected], Phone: 222-3510