WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – June 19, 2017
A. C. Ward Municipal Water Treatment Plant
Conference Room - 1505 Railroad Avenue
2:30 P. M.
AGENDA
1. Call to Order, Roll Call, Approval of Agenda
a. Motion – Approving Agenda
2. Citizen Forum
a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)
3. Financial Report
4. Consent Agenda
a. Motion – Approving Minutes of the Regular Meeting of May 15, 2017
5. Recommendations from Committees
a. Finance and Audit
1. Motion – Receive, File, Approve and Distribute the Independent Auditor’s Report of Financial Statements for the Year Ended December 31, 2016
6. Recommendations from Staff
a. Motion – Approving the Contract with Team Services for Materials and Testing through July 1, 2018
b. Motion – Receive and File the Listing of Monthly Health and Dental Insurance Premiums, Effective July 1, 2017 through June 30, 2018
c. Motion – Receive and File the HR Green Memo Entitled Osmium Data Center – Preliminary Modeling Results
d. Motion – Approving Out of State Travel (Business Relations Manager to Sensus Reach Conference, Dallas, Texas, October 22-25, 2017)
7. Construction Project Actions
a. 2017 Sodium Hypochlorite Tank Replacement – A.C. Ward Treatment Plant (West Des Moines Water Works Project No. 00800-120-17004)
1. Resolution – Approving Construction Contract and Bond
b. Motion – Approving Change Order No. 5 for Deep Well No. 26 Project
c. Motion – Approving Change Order No. 6 for Deep Well No. 26 Project
d. Motion – Approving Change Order No. 1 for the 2017 Water Main Replacement Project
e. Resolution – Accepting Completed Improvements: 17th Street Elevated Storage Facility Repair (WDMWW Project No. 00800-120-15005)
8. Discussion
a. Discussion on Development of a Rationalization Committee and Potential Action to Appoint Committee Members
9. Motions to Pay Bills
a. Non-Construction Bills $410,112.42
b. Construction Bills
C. L. Carroll Company, Inc. $58,334.90
Jordan Well #26 – Pay Request #8
Elevation Coating, LLC $1,976.00
17th St. Elevated Storage Facility Repairs – Pay Request #3
Elevation Coating, LLC $5,856.25
17th St. Elevated Storage Facility Repairs – Pay Request #4 (Retainage)
To Be Paid After 30 days
GM Contracting $207,616.37
2017 Water Main Replacement – Pay Request #2
Vanderpool $1,857.37
2017 SW Area Fee District Extension – Pay Request #2
City of West Des Moines $118,656.19
Grand Ave. Phase V Raccoon River Park Entrance to 25th
City of West Des Moines $16,879.58
Intersection Improvements – 50th & University / 50th & Corp.
10. Motions to Receive, File and/or Refer
a. Project Progress Report June 15, 2017
b. Water Quality Report May 2017
c. Check Register May 2017
11. Information Report
a. Board of Trustees Standing Committees
1. Customer and Community Relations – Jody Smith, Chair; Scott Brennan
2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
3. Operations – Scott Brennan, Chair; Brian Rickert
4. Personnel and Compensation – Brian Rickert, Chair; Karen Novak Swalwell
5. Planning – Karen Novak Swalwell, Chair; Gretchen Tegeler
6. Central Iowa Regional Drinking Water Commission – Karen Novak Swalwell
b. General Manager – Diana Wilson
c. Finance Manager and Treasurer – Paula Meyer
d. Water Production Manager – Mitch Pinkerton
e. Water Distribution Manager – Mark Hanasz
f. Engineering Project Manager – William Mabuce
g. Business Relations Manager – Josh Heggen
h. City Discussion
1. Old Business
2. New Business
12. Adjourn
If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.