WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – May 20, 2019

Fire Station #17
Conference Room – 1401 Railroad Avenue
4:00 P. M.


AGENDA


1. Call to Order, Roll Call, Approval of Agenda
     a. Motion – Approving Agenda

2. Citizen Forum
     a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)

3. Financial Report

4. Consent Agenda
     a. Motion – Approving Minutes of the Special Meeting of April 4, 2019
     b. Motion – Approving Minutes of the Special Meeting of April 5, 2019
     c. Motion – Approving Minutes of the Special Meeting of April 9, 2019
     d. Motion – Approving Minutes of the Regular Meeting of April 15, 2019
     e. Motion – Approving Minutes of the Special Meeting of April 29, 2019
     f. Motion – Approving Water Supply Service Agreement for Sammons Financial Group Headquarters
     g. Motion – Approving Water Supply Service Agreement for Grand Avenue Improvements
     h. Motion – Approving Water Supply Service Agreement for Willow Creek Villas Plat 1
     i. Motion – Concurring with Staff Approval of Change Order #1 for the 2184 SE Adams Street Demolition
     j. Motion – Concurring with Staff Approval of Change Order #1 for the WDMWW Administration Building
     k. Resolution – A Resolution Amending Signatories
     l. Resolution – Accepting Completed Improvements: 2018 Water Main Replacement – Grand Avenue from Delevan Drive to Wolf Way (Water Works Project No. 00800-120-17007)
     m. Resolution – Accepting Completed Improvements: 2018 Ground Storage Reservoir Painting – 2.0 MG Tank AC Ward Municipal Treatment Plant (Water Works Project No. 00800-120-17007)

5. Recommendations from Committees
     a. Finance and Audit
          1. Motion – Approving Extension of Auditing Firm for Years Ending December 31, 2019 and December 31, 2020
     b. Operations
          1. Motion – Ratifying Emergency Repairs / Replacement of Sanitary Pump Station Chemical Feed Building
     c. Personnel and Compensation
          1. Motion – Ratifying the Hiring of Dawn Livingston as Accountant

6. Recommendations from Staff
     a. Motion – Approving Request to Accept the Proposal for Demolition of Fire Damaged building near Well #25 and Award the Project to Carter Construction Group LLC
     b. Motion – Approving and Authorizing Execution of Professional Services Agreement with McClure Engineering for EP True Topographic and Boundary Survey
     c. Motion – Approving and Authorizing Execution of Professional Services Agreement with Snyder and Associates for Hydraulic Model Calibration and On-Call Modeling Services
     d. Motion – Receive and File the 2018 Annual Water Quality Report
     e. Resolution – A Resolution Revising Miscellaneous Fees, Charges and Rates

7. Construction Project Actions
     a. Booster Pump Station at Maffitt Lake (Water Works Project No. 00800-170-18004)
          1. Resolution – Approving Construction Contract and Bond
     b. 2019 Water Main Replacement – Crown Flair Drive and Meadowbrook Drive and 20th Street. (Water Works Project No. 00800-170-19001)
          1. Resolution – Ordering Construction of Certain Public Improvements and Fixing the Date, time and Place for a Public Hearing Thereon and for Taking of Bids Therefore (Bids 2:00P.M. June 5, 2019; Public Hearing: 4:05 P.M., June 17, 2019)

8. Motions to Pay Bills
     a. Non-Construction Bills $468,200.43

     b. Construction Bills
          Carter Construction Group LLC $4,875.00
               Future Elevated Water Storage Tower Site – Building Demolition – Pay Request #2

          Des Moines Water Works $215,490.21
               Feeder Main – Maffitt to SW Pumping Station – Pay Request #2

          Edge Companies $115,672.94
               WDMWW Administration Building – Pay Request #1

           J&K Contracting $5,497.65
               2018 Water Main Replacement – Pay Request #4

          J&K Contracting $14,537.69
               2018 Water Main Replacement – Pay Request #5 – Retainage (to be paid in 30 days)

          Viking Industrial Painting, Inc. $16,357.00
               2.0 MG Ground Storage Tank Painting – Pay Request #3 – Retainage (to be paid in 30 days)

     9. Motions to Receive, File and/or Refer
          a. Project Progress Report May 17, 2019
          b. Water Quality Report April 2019
          c. Check Register April 2019

10. Information Report
     a. Board of Trustees Standing Committees
          1. Customer and Community Relations – Mary Thomsen, Chair; Scott Brennan
          2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
          3. Operations – Scott Brennan, Chair; Mary Thomsen
          4. Personnel and Compensation – Brian Rickert, Chair; Gretchen Tegeler
          5. Planning/Regionalization – Jody Smith, Chair; Brian Rickert
          6. Central Iowa Regional Drinking Water Commission – Jody Smith
     b. Board of Trustees Chair Report – Brian Rickert
          1. Legal Fees Discussion
     c. Interim General Manager – Josh Heggen
     d. Finance Manager and Treasurer – Pat Mullenbach
     e. Water Production Manager – Mitch Pinkerton
     f. Water Distribution Manager – Mark Hanasz
     g. Engineering Project Manager – William Mabuce
     h. Business Relations Manager – Josh Heggen
     i. AFL-CIO Local 3861 Chapter President – Vincent White
     j. City of West Des Moines Liaison

11. Adjourn


If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.