WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – December 19, 2016
A. C. Ward Municipal Water Treatment Plant
Conference Room - 1505 Railroad Avenue
4:00 P. M.
AGENDA
1. Call to Order, Roll Call, Approval of Agenda
a.
Motion – Approving Agenda
2. Citizen Forum
a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)
3.
Financial Report
4. Consent Agenda
a.
Motion – Approving Minutes of Regular Meeting of November 21, 2016
b.
Motion – Approving Minutes of Special Meeting of December 8, 2016
c.
Resolution – A Resolution Naming Depositories
d.
Motion – Authorizing the General Manager to Sign the Engagement Letter with Eide Bailly for the 2016 Audit
e.
Resolution – Approval and Acceptance of a Purchase Agreement and Easements for the Accepting Permanent Public Easement and Right-of-Way for Water Main
5. Recommendations from Committees
a. Finance and Audit
1. Public Hearing – Authorization of a Loan and Disbursement Agreement and the Issuance of Notes to Evidence the Obligation of the City Thereunder
2.
Resolution – Resolution Instituting Proceedings to Take Additional Action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $3,500,000 Water Revenue Capital Loan Notes
b. Personnel and Compensation
1.
Resolution – Establishing Compensation for Calendar Year 2017 for Employees and Trustees of West Des Moines Water Works
6. Recommendations from Staff
a.
Motion – Receive and File Bids Received for Water Treatment Chemicals
b.
Motion – Award Contract to Water Treatment Chemical Suppliers
c.
Motion – Receive and File Bids Received for Brass Goods
d.
Motion – Award Contracts to Brass Goods Suppliers
e.
Motion – Approving Customer Service Schedule for 2017
f.
Motion – Approve Professional Services Proposal and Authorize Execution of Agreement with MSA Professional Services, Inc. (MSA) for the Sodium Hypochlorite Tank Replacement Project (WDMWW Project 00800-120-1704)
7. Construction Project Actions
a. 2016 Fee District Water Main Extension
Mills Civic Parkway from Grand Prairie Parkway to Wendover Road
(Water Works Project No. 00800-170-16007)
1.
Resolution – Ordering Construction of Certain Public Improvements and Fixing the Date, Time and Place for a Public Hearing Thereon and for taking of Bids Therefor (Bids: 2:00 P.M. January 18, 2017; Public Hearing: 4:05 P.M., January 30, 2016)
8. Motions to Pay Bills
a.
Non-Construction Bills $290,034.82
b. Construction Bills
City of West Des Moines
Alluvion Projects – Pay Request #3 $1,171,385.07
C. L. Carroll Company, Inc.
Jordan Well #5 – Pay Request #2 $297,350.00
Elevation Coating LLC
17th Street Tower Painting & Repairs
– Pay Request #2 $31,541.19
9. Motions to Receive, File and/or Refer
a.
Project Progress Report - December 13, 2016
b.
Water Quality Report - November 2016
c.
Check Register - November 2016
10.
Information Report
a. Board of Trustees Standing Committees
1. Customer and Community Relations – Jody Smith, Chair; Scott Brennan
2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
3. Operations – Scott Brennan, Chair; Brian Rickert
4. Personnel and Compensation – Brian Rickert, Chair; Karen Novak Swalwell
5. Planning – Karen Novak Swalwell, Chair; Gretchen Tegeler
6. Central Iowa Regional Drinking Water Commission – Karen Novak Swalwell
b. General Manager – Diana Wilson
1. Discussion – 2017 Committee Assignments
2. Distributing – 2017 Schedule of Board Meetings
c. Finance Manager and Treasurer – Paula Meyer
d. Water Production Manager – Mitch Pinkerton
e. Water Distribution Manager – Mark Hanasz
f. Engineering Project Manager – William Mabuce
g. Business Relations Manager – Josh Heggen
11. Adjourn
If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.