WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – June 16, 2021
4:00 P.M.
Public access to this meeting will only be available through the below link and/or phone number due to the Coronavirus outbreak
Please join the meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/648061397
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 648-061-397
AGENDA
1. Call to Order, Roll Call, Approval of Agenda
a.
Motion – Approving Agenda
2. Citizen Forum
a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)
3.
Financial Report
4. Consent Agenda
a.
Motion – Approving Minutes of the Regular Meeting of May 19, 2021
b.
Motion – Approving Minutes of the Special Meeting of May 12, 2021
c.
Motion – Accepting Water Supply Service Agreement for Woodland Estates Plat 1
d.
Resolution – Accepting Completed Improvements: 2020 Aerator Painting (Project No. 00800-120-20004)
e.
Resolution – Accepting Completed Improvements: 2020 EP True Water Main Replacement – 50th Street to 52nd Street (Project No. 00800-170-20009)
f.
Resolution – Accepting Completed Improvements: Access Control and Surveillance Upgrades (Project No. 00800-120-20001)
5. Recommendations from Committees
a. Finance and Audit
1.
Motion – Receive, File, and Distribute the Independent Auditor’s Report of Financial Statements for the Year Ended December 31, 2020
b. Customer and Community Relations
1.
Resolution – Approving a Resolution Revising the Billing and Collection Procedures
6. Recommendations from Staff
a.
Motion – Approving and Authorizing Execution of a Professional Services Agreement with Dixon Engineering Inc. for Construction Services for the Stilwell Elevated Water Storage Tank Painting Project
b.
Motion – Receive and File the Listing of Monthly Health and Dental Insurance Premiums, Effective July 1, 2021 through June 30, 2022
c.
Motion – Approving and Authorizing Execution of a Professional Services Agreement with Bolton & Menk for Engineering Design and Construction Services for the SE Army Post Road Fee District Water Main Extension Project
d.
Resolution – Approving a Water Tower Agreement with Microsoft for the Construction of a 2 Million Gallon Elevated Tower at Adams Street
e.
Motion – Approving an Agreement Regarding Confidential Documents with Microsoft
7. Construction Project Actions
a. 2021 Stilwell Elevated Water Storage Tank Painting Project (Water Works Project No. 00800-120-21004)
1.
Public Hearing – Plans, Specifications, Addenda, Form of Contract & Estimate of Costs
2.
Resolution – Adopting Plans, Specifications, Addenda, Form of Contract & Estimate of Costs
3.
Resolution – Releasing G & L Tank Sandblasting & Coatings and Its Bid Bond on the 2021 Stillwell Elevated Water Storage Tank Painting Project
4.
Resolution – Making Award of Contract
8.
Motions to Pay Bills $824,725.54
a. Non-Construction Bills
$464,692.47
b. Construction Bills
$360,033.07
Central Tank Coatings
$101,175.00
Aerator Painting - Payment #1
Dixon Engineering & Inspection Services
$19,550.00
Aerator Painting – Payment #2
Fox Engineering
$27,000.00
Plant Needs Assessment – Pay Request #3
Johnston Controls
$30,490.00
Building Security Project – Retainage (to be paid in 30 days)
Ontrack Contracting
2020 EP True WMR – 50th to 52nd – Payment #5
$480.70
2020 EP True WMR – 50th to 52nd – Retainage
$13,044.98
(to be paid in 30 days)
Synergy Contracting, LLC
Ashworth Rd. WMR – 20th to 11th – Payment #2
$98,596.70
2021 EP True WMR – 7th to S. 32nd Ct. – Payment #2 $69,695.69
9. Motions to Receive, File and/or Refer
a.
Project Progress Report June 10, 2021
b.
Water Quality Report May 2021
c.
Check Register May 2021
d.
Change Order Report June 10, 2021
10.
Information Report
a. Board of Trustees Standing Committees
1. Customer and Community Relations – Mary Thomsen, Chair; Erin Sheriff
2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
3. Operations – Erin Sheriff, Chair; Mary Thomsen
4. Personnel and Compensation – Scott Brennan, Chair; Gretchen Tegeler
5. Planning/Regionalization – Jody Smith, Chair; Scott Brennan
b. General Manager – Christina Murphy
c. Finance Manager and Treasurer – Pat Mullenbach
d. Water Production Manager – Mitch Pinkerton
e. Water Distribution Manager – Mark Hanasz
f. Engineering Project Manager – William Mabuce
g. Business Relations Manager – Josh Heggen
h. AFL-CIO Local 3861 Chapter President – Vincent White
i. City of West Des Moines Liaison
11. Executive Session
a. Motion – Proposed Closed Session – Section 388.9(1), Code of Iowa, allows a closed session to discuss marketing and pricing strategies and proprietary information that may impact its competitive position by public disclosure not required of potential or actual competitors related to ongoing negotiations over creating an integrated regional water authority. Vote to go into closed session to discuss regionalization.
12. Adjourn
If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.