West Des Moines Water Works
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WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – January 28, 2019

Fire Station #17
Conference Room – 1401 Railroad Avenue
4:00 P. M.


AGENDA


1. Call to Order, Roll Call, Approval of Agenda
     a. Motion – Approving Agenda

2. Citizen Forum
     a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)

3. Board of Trustees
     a. Motion – Election of Chairperson
     b. Motion – Election of Vice Chairperson
     c. Motion – Approving Appointments to Standing Committees

4. Financial Report

5. Consent Agenda
     a. Motion – Approving Minutes of the Regular Meeting of December 17, 2018
     b. Motion – Approving Minutes of the Special Meeting of January 7, 2019
     c. Motion – Concurring with Staff Approval of Change Order #1 for the 2018 Water Main Replacement Project – Grand Avenue from Delevan Drive to Wolf Way
     d. Resolution – Accepting Permanent Public Easement for Water Main – Adams and SW 60th Water Main Extension
     e. Motion – Approving Water Supply Service Agreement for Mill Ridge Plat 4

6. Recommendations from Committees
     a. Planning and Regionalization
          1. Resolution – Approving Agreement to Participate in Cost Share for Tasks 5 & 6 of the Joint Waukee/VanMeter/West Des Moines Water Works (WDMWW) Supply Evaluation
     b. Personnel and Compensation
          1. Motion – Approving and Authorizing Services of Francis and Associates for General Manager Search
          2. Motion – Approving Job Description for the General Manager Position

7. Recommendations from Staff
     a. Motion – Approving Request to Dispose of Surplus Vehicle
     b. Motion – Approving Request to Accept the Proposal to Complete Installation of an Emergency Generator at the 17th Street Elevated Water Storage Tower and Award the Project to Biermann Electric
     c. Motion – Approving Request to Accept the Proposal for Structure Demolition at 2184 SE Adams Street and Award the Project to Carter Construction Group LLC
     d. Resolution – Approving Agreement with the City of West Des Moines for City Installation of Public Water Main Associated with the West Public Services Facility at 8850 Grand Avenue

8. Construction Project Actions
     a. Booster Pump Station at Maffitt Lake (Water Works Project No. 00800-170-18004)
          1. Resolution – Ordering Construction of Certain Public Improvements
and Fixing the Date, Time and Place for a Public Hearing Thereon and for Taking of Bids Therefore (Bids: 2:00P.M. April 10, 2019; Public Hearing: 4:05 P.M., April 15, 2019)

9. Motions to Pay Bills
     a. Non-Construction Bills $493,762.21

     b. Construction Bills
          J&K Contracting $17,623.41
               2018 Water Main Replacement: Grand Avenue – Pay Request #3

10. Motions to Receive, File and/or Refer
     a. Project Progress Report January 21, 2019
     b. Water Quality Report December 2018
     c. Check Register December 2018
     d. Water Supply Operation Permit

11. Information Report
     a. Board of Trustees Standing Committees
          1. Customer and Community Relations – Mary Thomsen, Chair; Scott Brennan
          2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
          3. Operations – Scott Brennan, Chair; Mary Thomsen
          4. Personnel and Compensation – Brian Rickert, Chair; Gretchen Tegeler
          5. Planning/Regionalization – Jody Smith, Chair; Brian Rickert
          6. Central Iowa Regional Drinking Water Commission – Jody Smith
     b. Interim General Manager – Josh Heggen
     c. Interim Finance Manager and Treasurer – Paula Meyer
     d. Water Production Manager – Mitch Pinkerton
     e. Water Distribution Manager – Mark Hanasz
     f. Engineering Project Manager – William Mabuce
     g. Business Relations Manager – Josh Heggen
     h. AFL-CIO Local 3861 Chapter President – Vincent White
     i. City of West Des Moines Liaison

12. Adjourn


If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.