WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – May 15, 2017
A. C. Ward Municipal Water Treatment Plant
Conference Room - 1505 Railroad Avenue
4:00 P. M.
AGENDA
1. Call to Order, Roll Call, Approval of Agenda
a. Motion – Approving Agenda
2. Citizen Forum
a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)
3. Financial Report
4. Consent Agenda
a. Motion – Approving Minutes of the Regular Meeting of April 17, 2017
b. Motion – Approving Minutes of the Special Meeting of May 4, 2017
c. Motion – Approving Water Supply Service Agreement Della Vita Plat 1
d. Motion – Approving Water Supply Service Agreement for Quail Park Woods
5. Recommendations from Committees
a. Operations
1. Resolution – Adopting a Resolution to Update the Established Rules for Processing Construction Change Orders
6. Recommendations from Staff
a. Motion – Receive and File the Report on Joint Waukee / WDMWW Source Water Availability Study Task 1 and Task 2 and Authorize Veenstra & Kimm, Inc. to Proceed with Task 3(a) of the Professional Service Agreement
b. Tower Lease Agreement with Verizon
1. Public Hearing – Proposition of the Disposal of Interest in Real Property Owner by the City under a Lease Agreement with Verizon Wireless LLC, to Utilize a Portion of the Stilwell Elevated Tower for Cellular Equipment
2. Resolution – Approving a New Tower Lease Agreement with Verizon Wireless
c. Motion – Approving and Authorizing Execution of a Professional Services Agreement with HR Green for Ashworth Road Water Main Replacement – Valley West Drive to 8th Street
7. Construction Project Actions
a. 2016 Water Main Replacement – Jordan Creek North of E.P. True Parkway (Water Works Project No. 00800-170-16008)
1. Public Hearing – Plans Specifications, Addenda, Form of Contract & Estimate of Costs
2. Resolution – Adopting Plans, Specifications, Addenda, Form of Contract& Estimate of Costs
3. Motion – Receive and File Bids Received on May 3, 2017
4. Resolution – Making Award of Contract
5. Resolution – Approving Construction Contract and Bond
b. 2017 Veterans Parkway Water Main Extension (West Des Moines Water Works Project No. 0080-170-16005)
1. Public Hearing – Plans Specifications, Addenda, Form of Contract & Estimate of Costs
2. Resolution – Adopting Plans, Specifications, Addenda, Form of Contract & Estimate of Costs
3. Motion – Receive and File Bids Received on May 3, 2017
4. Resolution – Making Award of Contract
5. Resolution – Approving Construction Contract and Bond
c. 2017 Sodium Hypochlorite Tank Replacement – A.C. Ward Treatment Plant (West Des Moines Water Works Project No. 00800-120-17004)
1. Public Hearing – Plans Specifications, Addenda, Form of Contract & Estimate of Costs
2. Resolution – Adopting Plans, Specifications, Addenda, Form of Contract & Estimate of Costs
3. Motion – Receive and File Bids Received on May 3, 2017
4. Resolution – Making Award of Contract
d. Motion – Approving Change Order No. 1 for the 2017 Southwest Area Fee District Water Main Extension – 88th Street from EP True to 900 feet North (West Des Moines Water Works Project No. 00800-170-17001)
e. Motion – Approving Change Order No. 1 for the 2016 Water Main Replacement Remedial Work (West Des Moines Water Works Project No. 00800-170-16006)
f. Motion – Approving Change Order No. 3 for Deep Well No. 26 Project
g. Motion – Approving Change Order No. 4 for Deep Well No. 26 Project
8. Motions to Pay Bills
a. Non-Construction Bills $505,928.88
b. Construction Bills
C. L. Carroll Company, Inc. $102,382.62
Jordan Well #26 – Pay Request #7
Elder Corporation $120,412.50
2016 SW Area Fee District – Pay Request #1
GM Contracting $79,062.80
2017 Water Main Replacement – Pay Request #1
J & K Contracting $10,887.22
2016 Water Main Replacement – Pay Request #3
Vanderpool $88,606.50
2017 SW Area Fee District Extension – Pay Request #1
9. Motions to Receive, File and/or Refer
a. Project Progress Report May 15, 2017
b. Water Quality Report April 2017
c. Check Register April 2017
10. Information Report
a. Board of Trustees Standing Committees
1. Customer and Community Relations – Jody Smith, Chair; Scott Brennan
2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
3. Operations – Scott Brennan, Chair; Brian Rickert
4. Personnel and Compensation – Brian Rickert, Chair; Karen Novak Swalwell
5. Planning – Karen Novak Swalwell, Chair; Gretchen Tegeler
6. Central Iowa Regional Drinking Water Commission – Karen Novak Swalwell
b. General Manager – Diana Wilson
c. Finance Manager and Treasurer – Paula Meyer
d. Water Production Manager – Mitch Pinkerton
e. Water Distribution Manager – Mark Hanasz
f. Engineering Project Manager – William Mabuce
g. Business Relations Manager – Josh Heggen
11. Adjourn
If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.