West Des Moines Water Works
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WEST DES MOINES WATER WORKS
THE BOARD OF TRUSTEES
Regular Meeting – March 19, 2018

A. C. Ward Municipal Water Treatment Plant
Conference Room - 1505 Railroad Avenue
4:00 P. M.


AGENDA


1. Call to Order, Roll Call, Approval of Agenda
     a. Motion – Approving Agenda

2. Citizen Forum
     a. Citizen Forum (During this time, any citizen may discuss with The Board of Trustees, any matter not on the agenda for today’s meeting.)

3. Financial Report

4. Consent Agenda
     a. Motion – Approving Minutes of the Regular Meeting of February 20, 2018

5. Recommendations from Committees
     a. Planning and Regionalization
          1. Discussion – Review and Discuss Draft Memorandum of Understanding Between West Des Moines Water Works and City of West Des Moines Regarding the Appraisal for Purchase of City Hall Office Space

     b. Finance and Audit
          1. Resolution – A Resolution Revising the Purchase Order System

          2. Resolution – A Resolution Amending the West Des Moines Water Works Purchasing Policy

6. Recommendations from Staff
     a. Motion – Approving Contracted Lawn Maintenance for Selected Water Works Facilities in Calendar Year 2018

     b. Resolution – A Resolution Revising Billing and Collection Procedures

7. Construction Project Actions
     a. 2018 Ground Storage Reservoir Painting – 2.0 MG Tank AC Ward Municipal Treatment Plant (Water Works Project No. 00800-120-17007)
          1. Resolution – Approving Construction Contract and Bond

     b. 2018 Water Main Replacement – Grand Avenue from Delevan Drive to Wolf Way (Water Works Project No. 00800-120-18002)
          1. Resolution – Ordering Construction of Certain Public Improvements and Fixing the Date, Time and Place for a Public Hearing Thereon and for taking of Bids Therefor (Bids: 2:00 P.M., April 4, 2018; Public Hearing: 4:05 P.M., April 16, 2018)

     c. 2018 Veterans Parkway Water Main Extension – 2,700 feet North of Willow Creek Street to South of SE Browns Woods Drive (Water Works Projects No. 00800-120-16005A)
          2. Resolution – Ordering Construction of Certain Public Improvements and Fixing the Date, Time and Place for a Public Hearing Thereon and for taking of Bids Therefor (Bids: 2:00 P.M., April 4, 2018; Public Hearing: 4:05 P.M., April 16, 2018)

8. Motions to Pay Bills
     a. Non-Construction Bills $723,020.01

     b. Construction Bills
          C. L. Carroll Company, Inc. $184,468.15
               Lime Slaker Replacement – Pay Request #3

9. Motions to Receive, File and/or Refer
     a. Project Progress Report March 16, 2018
     b. Water Quality Report February 2018
     c. Check Register February 2018

10. Information Report
     a. Board of Trustees Standing Committees
          1. Customer and Community Relations – Mary Thomsen, Chair; Scott Brennan
          2. Finance and Audit – Gretchen Tegeler, Chair; Jody Smith
          3. Operations – Scott Brennan, Chair; Mary Thomsen
          4. Personnel and Compensation – Brian Rickert, Chair; Gretchen Tegeler
          5. Planning/Regionalization – Jody Smith, Chair; Brian Rickert
          6. Central Iowa Regional Drinking Water Commission – Jody Smith
     b. General Manager – Diana Wilson
          1. Draft Report of Joint Production Update
     c. Finance Manager and Treasurer – Becky Scott
     d. Water Production Manager – Mitch Pinkerton
     e. Water Distribution Manager – Mark Hanasz
     f. Engineering Project Manager – William Mabuce
     g. Business Relations Manager – Josh Heggen
     h. AFL-CIO Local 3861 Chapter President – Vincent White
     i. City Discussion
          1. Old Business
          2. New Business

11. Adjourn


If you have a disability and you would like accommodations so you can fully participate in this meeting of The Board of Trustees, we ask that you contact West Des Moines Water Works at 222-3465 at least 48 hours before the meeting. We are pleased to help you.